Richmond Home

Event Registration

To support students of legal drinking age who would like to host an event at their residence, we provide a simple, yet robust process to ensure the safety of everyone involved. If you are a student interested in hosting an event at your residence, read the following information and follow the appropriate steps: 

Regulations concerning consumption of alcoholic beverages by individuals in University Housing
  • No individual under the age of 21 may possess or consume alcohol.
  • Individuals may consume alcoholic beverages within their room or apartment as an individual action (as distinguished from an organized gathering which is described below) if the individuals are 21 years of age or older.
  • Commonwealth of Virginia prohibits the consumption of alcoholic beverages in unlicensed public areas. In accordance with this law, the University prohibits the transportation and/or consumption of alcoholic beverages in open primary or secondary containers. Therefore, the use of alcohol is restricted to residence hall rooms or apartments. Other areas including lobbies, lounges, laundry rooms, bathrooms, patios, grounds, and parking lots are considered public areas.
  • Only private and properly registered events may have alcohol.
  • The possession or use of common containers of alcohol including, but not limited to, kegs, 1/4 kegs, party balls is prohibited.
Enforcement of Regulations Concerning Individual Consumption of Alcoholic Beverages by Individuals in University Housing
  • Private Area: If any Student Development personnel and/or University Police Officer observes a person consuming or possessing an alcoholic beverage within the confines of a room, apartment or house (as distinguished from a gathering/event with alcohol setting which is detailed below), they may ask the person for their UR ID card and/or driver’s license to verify the person’s correct name and age. The alcoholic beverage will be confiscated from the individual in case of a violation, such as underage possession or open containers, etc. The name and a description of the incident will be recorded on the appropriate “incident report” form and forwarded to the Student Conduct Administrator for action. In addition, University Police or other legal authorities may pursue criminal action.
  • Public Area: If any Student Development personnel and/or University Police Officer observes a person consuming or possessing an alcoholic beverage in a public area (i.e., area other than a room, apartment or house) they will ask the person for their UR ID card and/or driver’s license to verify the persons correct name and age. The alcoholic beverage will be confiscated from the individual in case of a violation, such as underage possession or open containers, etc. The name and a description of the incident will be recorded on the appropriate “incident report” form and forwarded to the Student Conduct Administrator for action. In addition, University Police or other legal authorities may pursue criminal action.
Host Responsibilities for Private Events with Alcohol in University Housing
  • Hosts will be held accountable for the actions of their guests as listed below:
    • For guests of legal drinking age a maximum of 6 standard drinks/person for a 4-5 hour event.  Excessive amount of alcohol present at a function may result in termination of the event.[CT1] 
    • Ensure that only guests of legal age are allowed to consume alcoholic beverages. Hosts may be held accountable for serving alcohol to underage guests or if underage guests are able to secure alcoholic beverages at the events.
    • Ensure that all guests remain in the apartment, house or residence hall room, and that the door is kept closed. For UFA and House events, the host is responsible for ensuring that students do not gather on the front porch or back patio.
    • Ensure that one or more types of non-alcoholic beverages (other than water) are provided in sufficient quantity for the duration of the event/gathering if alcoholic beverages are to be present. Non-alcoholic beverages must be as visible and accessible as the alcoholic beverages that are being served.
    • Provision for food is encouraged in sufficient quantity for the duration of the event. Food should be as visible and accessible as alcoholic beverages.
    • The host shall reimburse the University for damage to University property resulting from the event.
    • The only alcoholic beverages that may be possessed, served, or consumed at registered functions are beer and wine. No distilled spirits will be allowed.
  • Rights of the University: Any Student Development personnel and/or University Police Officers have the authority to order an apartment, house or residence hall event terminated for the remainder of the time designated if in their judgment the laws of the Commonwealth of Virginia or the policies and/or regulations of the University have been violated.
Private Events with Alcohol in Residence Hall Rooms
  • Definition for Residence Hall Event with Alcohol: All events/gatherings in the residence halls at which 8 or more students are present and alcoholic beverages are to be consumed must be private events not open to the general University community. While individuals under the age of 21 may attend events with alcohol, they may not consume alcoholic beverages. All events must be registered with the Office of Residence Life & Undergraduate Student Housing. There must be no admission charge, donation required, charge for food or beverage, etc., at any such event.
  • Registration: Gatherings of 8 or more students in a residence hall room where alcohol is to be consumed or possessed must be registered by Thursday at 12:00 noon with the Office of Residence Life & Undergraduate Student Housing. All room events must be kept to 15 (12 persons or less in Houses) persons or less, regardless of the size of the particular room. No more than two events may occur at any one time in a particular student staff member’s area of responsibility. No permission will be granted to any two adjacent rooms at any one time. (Adjacent refers to any two rooms next door to each other or rooms directly across the hall from one another. “Suites” will be considered one room and will be treated as such.) At least 50% of the occupants of a given room within a residence hall room must be 21 years of age in order to register an event with alcohol.
  • The possession or use of common containers of alcohol including, but not limited to, kegs, 1/4 kegs, party balls is prohibited in all residential areas.
  • Approved locations: The consumption of alcoholic beverages is restricted to each residence hall room. The hallways, floor lounges, bathrooms or any other public area in the residence hall may not be used as an entertainment area.
  • Dates & Times: Event permits will be granted from Fridays (4:00 pm – 2:00 am) and Saturdays (4:00 pm – 2:00 am) unless otherwise designated by the Office of Residence Life & Undergraduate Student Housing. An event with alcohol may not last more than four hours.
  • Amplifying Equipment: All stereos and other amplifying equipment must remain within the residence hall room, and may not be placed in public areas of the residence halls and may not be placed in open windows, or doors. Bands are not allowed in residential areas.
Private events with alcohol in University Forest Apartments and Houses
  • Definition for University Forest Apartment/ Atlantic & Pacific Houses Event: All events/gatherings in the University Forest Apartments at which 15 or more individuals are present and where alcoholic beverages are to be consumed must be private events not open to the general University community. While individuals under the age of 21 may attend events with alcohol, they may not consume alcoholic beverages. Events must be registered with the Office of Residence Life & Undergraduate Student Housing by Thursday at noon. There must be no admission charge, donation required, charge for food or beverage, etc., at any such event.
  • Registration for a UFA unit: Gatherings of more than 15 individuals of legal age at which alcoholic beverages are to be consumed must be registered by Thursday at noon with the appropriate Office of Residence Life & Undergraduate Student Housing staff member. All apartment/Atlantic and Pacific Houses events must be kept to 50 people or less. No more than two apartments per building (block) will be permitted to have events without at least an eight-hour time lapse between the ending of one event and the beginning of another. Event permits will only be granted for Friday and Saturday. No individual unit may sponsor more than one event  with alcohol each weekend. At least two residents of a UFA unit must be 21 years of age or older to register   an event with alcohol.
  • Registration for the Atlantic & Pacific Houses: Fifty percent of the residents of the house must be 21 years of age to register a common area event. Two-thirds of the house must approve the event. No room events will be permitted for registration during a common area event. Residents may not consume alcohol in common areas of the house without registering for an event. Four hosts in the house must complete the event with alcohol registration form and at least two residents must be 21 years of age. Only one house will be permitted to have an event with at least an eight-hour time lapse between the ending of one event and the beginning of another.
  • The possession or use of common containers of alcohol including, but not limited to, kegs, 1/4 kegs, party balls is prohibited in all residential areas.
  • Approved Locations: The consumption of alcoholic beverages is restricted to the interior of each building. The patio may not be used as an entertainment area. Participants at such events may not use the public front yard or rear yard, or parking lot areas.
  • Dates and Times: Event with alcohol permits will be granted during the periods, Fridays (4:00 p.m. - 2:00 a.m.) and Saturdays (4:00 p.m. - 2:00 a.m.) unless otherwise designated by the Office of Residence Life & Undergraduate Student Housing. An event with alcohol may not last more than four hours.
  • Amplifying Equipment: All stereos and other amplifying equipment must remain within the apartment and may not be placed in open windows, doors, or on the patio. Bands are not allowed in residential areas.
Private events with alcohol in the Gateway Village
  • Definition for Gateway Village Event: All events/gatherings in Gateway Village at which twelve (12) or more individuals are present and where alcoholic beverages are to be consumed must be private events not open to the general University community. While individuals under the age of 21 may attend events with alcohol, they may not consume alcoholic beverages. Events must be registered with the Office of Residence Life & Undergraduate Student Housing Office. There must be no admission charge, donation required, charge for food or beverage, etc., at any such event.
  • Registration for a Gateway Village unit: Any gathering of Twelve (12) people in Gateway Village, where alcohol is to be consumed must be registered as a private event. Event registration forms must be completed and submitted before noon on the Thursday prior to the event. All events must be kept to 25 people or less. No more than 3 apartments per building will be permitted to have events without at least an eight-hour time lapse between the ending of one event and the beginning of another. Event permits will only be granted for Friday and Saturday. No individual unit may sponsor more than one event with alcohol each weekend. At least two residents of unit must be 21 years of age or older to register an event with alcohol.
  • The possession or use of common containers of alcohol including, but not limited to, kegs, 1/4 kegs, party balls is prohibited in all residential areas.
  • Approved Locations: The consumption of alcoholic beverages is restricted to the interior of each apartment unit. Alcoholic beverages are prohibited in all common areas (balconies, stairwells, and vestibules, etc.)
  • Dates and Times: Event permits with alcohol will be granted during the periods Fridays (4:00 p.m. - 2:00 a.m.) and Saturdays (4:00 p.m. -2:00 a.m.) unless otherwise granted by the Office of Residence Life & Undergraduate Student Housing. An event may not last more than four hours.
  • Amplifying Equipment: All stereos and other amplifying equipment must remain within the apartment and may not be placed in open windows, doors, or on the patio. Bands are not allowed in residential areas.