Early Arrivals, Staying for Breaks, & Summer/Transitional Housing

Below is information on the policy regarding common requests for early arrival, breaks, and transitional housing (to include transitional housing pre and post summer school). If you have additional questions, please contact the office during business hours.

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  • Early Arrival Policy

    Spring 2022 Early Arrival Information:

    Individual early arrival requests will not be accepted, except for international travel. All students must plan accordingly as early arrival is not available as the residential areas open at 10am on Sunday, January 9. All students traveling internationally must submit a request by no later than December 1. Completing a request does not guarantee approval as approvals to stay and late requests will not be accepted as we must plan accordingly. Approved students will be notified the week of December 6.

    All group requests must be submitted by the advisor, coach, or sponsoring staff member to Taylor Walsh by no later than December 1 and must include the following in an excel spreadsheet:

    • Column 1: Student ID
    • Column 2: Student Last Name
    • Column 3: Student First Name
    • Column 4: Date of Group Arrival/Check-in
    • Column 5: Group/Position Name and/or Reason

    All group requests will be reviewed and approval will be sent to the advisor, coach or staff member the week of December 6. Housing and meal plan arrangements for early arrival student groups must be made by the advisor, coach or staff member in conjunction with the request for early housing. Individual requests to arrive earlier than the group will not be approved.

    Any unauthorized occupancy will result in immediate removal from housing, $100 fine charged to the student’s account, and referral to student conduct.

  • Breaks

    Students do not need to apply to stay for Fall Break, Thanksgiving Break, or Spring Break.

    Winter Break

    Late stay requests will only be accepted for international travel. All students must plan accordingly as extended stay is not available as the residential areas close at 12pm on Wednesday, December 15. All students traveling internationally must submit a request by no later than December 1. Completing a request does not guarantee approval and late requests will not be accepted as we must plan accordingly. Approved students will be notified the week of December 6.

    If you need to stay on campus for the Winter Break you will need to complete a request to stay. Only students that have a fall and spring housing assignment are eligible to submit a request to stay on campus for the Winter Break. You can complete a request by logging into your StarRez portal and selecting "Winter Break Housing Request" in the red bar. All requests must be submitted by Monday, November 15. Late requests will not be accepted as we must plan accordingly.

    Completing a request does not guarantee approval as approvals to stay the entire break will be limited. International students and students living outside the US that have a fall and spring housing assignment and complete a request will automatically be permitted to stay. Students will be notified of approval by the Office of Residence Life & Housing the week of November 29 and will receive further information at that time.

    All Division 1 Student Athlete extended stay requests or permission to stay for the Winter Break must be submitted through Athletics in order to be approved. Individual requests submitted will not be accepted.

    All students remaining on campus are held to the terms and conditions of the housing contract, and all policies as outlined in the student handbook, and interim policies related to COVID.

  • End of Spring/Summer Transitional Housing (End of Year/End of Summer)

    End of School Year (May 2022):

    • Undergraduates:Must vacate 24 hours after last exam. Residence halls close Sunday, May 1st at 12pm (noon). Students are not permitted to leave items in their room. All left behind/unclaimed items will be donated or discarded upon inspections for closing.  Students who do not vacate according to the listed date and are not approved to stay will be assessed a fine of $50/day for each day the room is occupied. If necessary, items will packed and stored utilizing a University vendor at the student’s expense.
    • Graduating Seniors: Must vacate by Monday, May 9th at 2:00 pm.
    • Law Students: Must vacate by Monday, May 9th at 2:00 pm.

    Spring Extension Housing:

    In order to be eligible for an extension of your spring housing, you must be currently housed on campus for the spring term prior to your request, and be classified as one of the following:

    • International Student
    • Sibling of a Graduating Senior
    • Member of approved group or organization (e.g. Athletic team, Graduation Committee).  All group approvals must also be confirmed with the Advisor and/or Department.

    The Spring Extension Application will open the week of April 11. Housing is not guaranteed for requests after April 22. Spring extensions – if approved – will only be permitted through the end of the student’s on-campus commitment (e.g., Athletic team, graduation committee) or for a period of not longer than a week for a student with an approved late departure date due to travel conflicts.  The Extended Stay housing rate is $220.00/week. No refunds are given for early departures.

    Transitional Summer Housing

    The Summer Housing period begins on May 16th.  Students who have been approved to live on campus during the summer and who must arrive prior to the start of the summer housing period will be assigned to transitional housing. 

    Important Dates for Extended Spring/Summer Transitional Housing: (dates subject to change)

    • Week of April 25-29: Transitional housing assignments will be sent to students who are approved for Spring Extension or arriving early for Summer Housing.
    • May 9th: Students who are approved for Spring Extension or arriving early for Summer Housing must move to a transitional summer assignment. All students must complete their move to transitional housing move by 5:00 pm.
    • May 15th: Students in transitional housing and students arriving for summer housing move to permanent summer assignments.
      • Students assigned to residence halls may go directly to their rooms upon arrival.
      • Students assigned to UFA: pick up keys at the Office of Residence Life and Housing, from 10am – 4pm. For late key pickup, please go to University Police Department located in the Special Programs Building.

    End of Summer Term (2022): (dates subject to change)

    • Summer housing ends July 23.
    • Students who need to remain on campus after the summer housing period must complete an Extended Stay application in StarRez to request housing beginning July 23. 
      • Information will be sent to students during the summer term in time to plan for end-of-summer transitional housing.
      • Students who are approved for Extended Summer Housing will be charged $TBD regardless of length of stay.  Meal options may be limited after the summer housing period ends.
    • All students remaining in housing will move to a transitional location on July 23th by 5pm.
      • Students should return summer apartment keys to the Office of Residence Life & Housing Office.
      • Students in transitional housing will move to permanent fall assignments on August 12.  If your assignment is in a keyless entry building, you may go directly to your room.  If you need a key, key pick-up will at in the Office of Residence Life & Housing Office.