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Housing Policies

All students are bound by the terms and conditions of the Housing Contract and Student Handbook relating to Standards of Student Conduct, University housing, residential services, expectations of residential students, fire safety and all provisions as stated in the handbook.  The Student Handbook outlines the conduct procedures for violation of University policies.

The information below includes housing related policies listed elsewhere in the Student Handbook.

The University takes the position that a resident of a given room/apartment is responsible for the actions taken by individuals in that room/apartment, even if the resident is not present at the time of the action. Such actions could be unauthorized events with alcohol, violations of the alcohol policy, or other violations of residence hall/apartment policy or University policy.

Abandoned/Unclaimed Items
All rooms and apartments are inspected by staff at the end of each academic year.  If an item is left behind or abandoned and determined to be of value or one that hold personal identification (i.e. passports, driver's license, social security card, etc.) the owner and/or residents of the room or apartment will be contacted to retrieve the item(s).  All item(s) will be held in accordance with the University's Unclaimed University Property Policy and later donated.
Cleanliness

For safety, sanitary and aesthetic purposes, each resident of the residence halls or apartments is responsible for the cleanliness of their living area.  No trash or combustible materials may be stored in a residence hall room, bathroom or within the residence hall.  Common areas such as hallways, hall bathrooms, laundry rooms, lounges and apartment porches/patios are to be kept clean and clear at all times.  These areas are not to be used to store students' personal belongings or trash and includes non-UR Facilities recycling and/or donation drop boxes. 

The Office of Residence Life & Undergraduate Student Housing will maintain records and sanction history separate from a student’s conduct file. This data will be used as a basis for determining violations/sanctions in subsequent years.

  • First Violation = Warning
  • Second Violation = $25 fine
  • Third Violation = $50 fine
  • Subsequent violations will result in additional sanctions as deemed appropriate and referred to the student’s respective Dean’s office
Common Area and Room Damages

Residents of a given floor in a residence hall will be assigned the cost of repairing any damages that occur to the common areas of that floor unless we are able to identify who was responsible for the damage.  

We will assign the cost of common area repairs to the residents of the building.  These damages are classified in two categories:

  • Category One:  Damages that are common to the area of a floor will be assigned to the residents of that floor.
  • Category Two:  Damages that are common to the building (lounges, laundry rooms, stairwells) will be assigned to the residents of the building.

Damages that are found to be in a room/apartment will be billed to the resident(s) of the room.

 

Court Convictions

Students must notify the Director of Residence Life and Undergraduate Student Housing within 72 hours of being convicted of a felony or any crime requiring registration on the Sex Offender or Crimes Against Minors Registry or it they become subject to a protective or restraining order.

Eligibility for Housing

You must be a full time student (minimum 3.5 units) to reside in on-campus housing.  Students who do not meet the requirement must have approval from the Director of Residence Life and Undergraduate Student Housing to remain in housing.

Students who complete their degree requirements in December are required to vacate their room/apartment at the end of the fall semester.

Furniture

The removal of residence hall/apartment furniture from the room/apartment is prohibited.

The Head Resident or RA may not authorize removal of furniture. Students who remove furniture may be fined $50.00 per incident, and may be placed on housing probation. Residents will be charged the full replacement cost for any item of furniture missing from the room/apartment at the end of the academic year.

Furniture and accessories in the hall lounges are University property and may not be removed for any reason. Students who remove University property from the lounges will be charged with theft.

Students may contact Dorms Direct to contract for the installation of a loft. Any other type of loft is prohibited. Ladders are not provided for use with the lofts.  Bed frames must not be placed on desks, dressers or other furniture.

Bed risers of any type, including cinderblocks, are not permitted.

Guests & Overnight Guest Policy

Residents are responsible for the behavior of their guests.

Overnight guests may stay a maximum of 72 hours. Any exceptions must be cleared in advance with the Director of Residence Life and Undergraduate Student Housing.  Residents must have the approval of their roommate before inviting overnight guests. No roommate should be deprived of his/her right to privacy, study time, or sleep.

Guests staying in residence halls with hall bathrooms must use the bathrooms designated for their gender.

Guns and Other Weapons

The possession or storage all weapons is prohibited, including but not limited to:

  • Ammunition, BB guns, explosives, firearms, fireworks, pellet (soft or hard) guns, paintball guns, air or gas weapons
  • Projectile devices such as arrows, bows, catapults, “potato guns”, and sling-shots
  • Knives, including axes, machetes, and sheath knives

Officially recognized sports clubs and academic organizations, under the supervision of a faculty or staff advisor, may be authorized to store prohibited items in designated areas. Approval will be granted on a case-by-case basis by the Vice President of Student Development

Insurance

The University does not provide insurance or assume liability for personal belongings in the room, residence halls, apartments or in any other housing arrangement provided by the University.  Student understands that they must provide their own insurance, and is encouraged to check with an insurance representative and/or their parent’s or guardian's policy to ensure contents coverage is extended to University assigned housing.

All inquiries should be directed to the Director of Residence Life and Undergraduate Student Housing and the Director of Risk Management.

Lost Key

If you have lost your key, email Amy Collins.  The lock will be changed and new keys cut.  The student account of the resident who lost the key will be charged as follows:

Single Room - $32.00
Double Room - $36.00
Triple Room - $40.00
Quad/Apartment - $44.00

Students are not allowed to install personal locks on any door in their room or apartment and are not allowed to duplicate keys.  Any changes to the locks will be converted back to the University lock system at the student's expense.

Students may be charged for a lock change/new keys if keys are not returned to the Housing Office.

Moving Off Campus

A request to move off campus must be submitted in writing to the Director by June 1st. 

If you select a room during room selection or were given an assignment and decide to move off campus, you must submit your request by June 1st.  

After June 1st:

  • If your request to move off campus is denied, and you move off campus, you may be required to pay the fee for your room/apartment until the end of the academic year.  
  • If your request to move off campus is approved, you will be charged the prorated amount for housing and meals for the days of occupancy.

After June 1st requests for cancellations will only be granted in accordance with with Termination of Housing Contract and Withdrawal Policy. If the request is approved and Student has not occupied the room, the $600 housing deposit will be forfeited. If Student was issued a deposit waiver, the $600 housing deposit will be charged to Student’s account.

Patio Furniture (Apartments)

Any furniture item supplied to you by the university in your apartment needs to stay in your apartment at all times. This includes as any furniture (couches / chairs / futons) you may have purchased, clothes, shoes, garbage cans, recycling bins, etc.

The only items that are permitted on patios (UFA only) are:

  • Patio furniture
  • Grills
  • Bikes

Residents in Gateway Village are not permitted to store or place items (to include patio furniture, grills, and bikes) in stairwells, landings, common areas, or adjacent to any building due to safety concerns.  Bikes must be placed and stored in the designated area(s).

Pets

Pets (including fish) are not permitted in the residence halls or apartments.

  • First violation: A warning and the student must remove the pet from on-campus housing within 24 hours.
  • Additional violations: Referral to the Student Conduct Administrator.

***Service and Comfort Animals must be approved through Disability Services.***

Postings and Decorations

Residents may place postings or decorations on the exterior of their room doors. All holiday decorations must be removed prior to campus departure for break.

The posting of materials provided by a University department/office/student organization will be limited to the following locations:

  • Public bulletin board
  • Laundry Rooms
  • Bathroom stalls and walls
  • Bathroom doors
Quiet Hours
The right to sleep or study always supersedes the right to make noise.  As such, all students should observe 24 hour courtesy hours and be respectful of peers and the academic environment in the residential areas on campus.  Quiet hours are to be observed and respected from 12am to 8am Sunday through Thursday and from 2am to 8am Friday and Saturday during each academic semester.  During the final exam period, quiet hours will be extended to 24 hours a day beginning with study day and ending after the last exam.
Room Access

All undergraduate students living on campus have 24/7 access to their residence hall and access to all other residence halls from 8:00 am to 2:00 am each day.

University employees may access rooms/apartments in accordance with university policies and procedures, which may be amended at the sole discretion of the University.

University employees may enter the room for reasons deemed necessary, including but not limited to, emergencies, maintenance, inspections, repairs, inventory, reclaiming University property, health and fire safety inspections, rearranging furniture to accommodate new roommates, removal of abandoned belongings, resolving unsafe or unsanitary conditions.

 

Storage

Most, but not all residence halls have a storage area.  If you need an item stored, please contact your RA to place items in the storage area.  Be sure to label each item with your name.  

All furniture must remain in the room.  Room furniture may not be placed in storage rooms.  Do not set furniture in the hall or other common areas.  

Summer storage is not available on campus, but students may contact summer storage companies to secure an off-campus storage units.

Sales or Operation of a Business

The sale of items or solicitation in the residence halls/apartments is limited to recognized campus organizations. Groups must have the approval of the Director of Residence Life and Undergraduate Student Housing.

Students are not permitted to run/operate a business while living in on-campus housing.

Termination of Housing Contract or Withdrawal

The University may terminate the Housing Contract if, after receiving a warning by University staff, the student continues to engage in conduct that the University, in its sole discretion, determines is disruptive to other residents, is inconsistent with living in a residentail community, or which makes roommates unwilling to share the room.

The University may terminate the Housing Contract for damages to the room or the common area of any University housing, beyond normal wear and tear.

The University may terminate the Housing Contract for the following convictions:  felony, misdemeanor involving assault or non-consensual sexual contact, crimes involving moral turpitude, any crime requiring my registration on the Sex Offender or Crimes Against Minors Registry, and/or if Student become subject to a protective or restraining order or if the University determines that Student poses a threat of substantial harm to persons or University property.

The University may terminate the Housing Contract if the University determines that a student poses a threat of substantial harm to persons or University property.

Students may terminate their housing contract in the case of marriage or a personal or immediate family medical emergency.  Students must submit written notice to the Director of Residence Life and Housing and will be responsible for prorated housing and meals charges based on the days of occupancy.  Upon request of the University, students will provide proof of marriage or documentation of the personal/immediate family medical emergency.

If a student withdraws from classes or is withdrawn from the University, a refund of fees will be made in accordance with the University's Refund Policy.  Students must vacate their room within 48 hours unless given an extension by the appropraite Dean and the Director of Residence Life and Undergraduate Student Housing.  Additional days may be charged on a pro rata basis for room and board.  Refer to the University’s Refund Policy. Students who remain in housing without approval will be charged applicable room and board charges and will be subject to immediate removal from campus.   If Student remains in room without permission, a fine of $200 maybe charged. Failure to vacate the room may result in the University removing personal belongings and initiating trespassing proceedings against Student. Student understands that the University is not bound by the Virginia landlord tenant laws with respect to oncampus student housing and is not obligated to follow civil court proceedings relating to the removal of Students or Students’ property from on-campus housing upon termination of this Contract. 

Vacating Room/Apartment

Students must vacate their room/apartment according to the terms of the Housing Contract.  Failure to vacate may result in a $50 fine per day.

Apartment/room keys must be returned to the Housing Office.  Students will be charged for a lock change/new keys if keys are not returned.

Students are responsible for removing all of their personal belongings when vacating their room.  The University assumes no responsibility for personal items left and reserves the right to immediately dispose of such property.

Personal belongings do not need to be removed from the room during breaks but do need to be removed at the end of the academic year or at the time of withdrawal from on-campus housing. 

All rooms are inspected upon departure and resident will be charged for any damages incurred.